(866) 842-7806
DropInCare Sage
Drop In Childcare Center Management Software
"The Only Professional and Affordable Solution"

(866) 842-7806

DropInCare Sage is Complete and Comprehensive

The DropInCare Sage comes complete with every function you need to run your childcare center. Our program will run any type of childcare center, including traditional child care centers, drop-off centers, preschools, afterschool centers, summer camps, and all faith-based and learning development centers of any size. Our users range from family home-based centers all the way to 600 child multiple building facilities. The following is a list of some of the features and functions that come standard in our software:

Child Information
a) Store child's information including medical history, remarks, and immunizations
b) Store child photo (plus parent and pickup person photos)
c) Store each parent's and pickup person's information including address, phone numbers, and email
d) Store daycare center information including class, enroll dates, and bus run information
e) Store different schedules by class and days
f) Store different schedules by date ranges (used for waitlists, and early enrollment)
g) Setup additional, searchable user defined fields (dates, numbers, text, checkboxes, selectors)

Child Progress / Incidents
a) Track child progress/achievements though daily log and journal
b) Track child incidents through event calendar

Staff Information
a) Store staff information including certifications
b) Store staff photo
c) Store job information including class, employment dates, and work schedule
d) Store future work schedules by date ranges (used for future child/staff ratio planning)
e) Setup additional user defined fields (dates, numbers, text, checkboxes)

Timeclock
a) Let parents sign their kids in/out
b) Let staff sign themselves in/out
c) Display general messages
d) Leave messages for specific parents and staff
e) Batch Sign in/out groups of children (bus drop off, etc)
f) Midnight cycle function to automatically sign children and staff out at 11:59pm and back in at 12:00am
g) Sign in siblings together instead of 1 at a time
h) Let parents leave messages to staff
i) Ability to have stand-alone, non-networked timeclock
j) Ability to have multiple timeclock computers
k) Fingerprint Scanning capability (Fingerprint package sold separately)
l) Door Access Control

Child Attendance
a) Graphically track child attendance
b) Print attendance reports that show child counts, children arriving and leaving, and empty slots
c) Attendance schedules can include scheduled and timesheet hours
d) Batch Timesheet entry with ability to copy timesheets from prior days (centers that transcribe sign-in sheets)

Child Billing
a) Automatically calculate and charge accounts
b) Works with fixed cost/tuition billing (same amount each week/month)
c) Works with late pickup and overtime billing (if child comes in early or leaves late)
d) Works with hourly/daily/weekly/monthly billing (child is billed for each hour they are at the center)
e) Works with part time/full time billing (child is billed for either full days or part days based on hours)
f) Ability to setup different rates that apply to different days and hours within those days
g) Works with additional classes (dance, etc)
h) Works with additional daily charges (lunch bunch, etc)
i) Global Child discounts (sibling, employee child, member, etc)
j) Automatically applies and itemizes discounts
k) Separately track parent copays and balances
l) Graphically enter childcare expenses
m) Generate child bills
n) Automatically Email child bills
o) Insert Center Logo into bills
p) Automatic ACH and Credit Card Account processing
q) Store payments from parents

Batch Child Billing and Rates
a) Enter batch childcare expenses for groups of children
b) Set up unlimited defined rates and copy rates between groups of children
c) Set up unlimited defined attendance schedules and copy schedules between groups of children
d) Use Barcode scanning to add expenses into accounts
e) Allow batch payment posting

CACFP/USDA Meals Program
a) Store child meals, meal times, and foods consumed
b) Print meals count charts
c) Create, store, recall, and print daily menus / meal plans for newborns, infants and older children
d) Copy meal plans between days

Staff Timesheets
a) Graphically track staff hours
b) Keep track of vacation, personal, and sick-leave hours
c) Print staffing reports that show daily staff counts and staffing schedules
d) Print staff schedules

Staff Wages and Payroll
a) Works with fixed salary payroll
b) Works with overtime and time and a half
c) Works with hourly/daily/weekly payroll
d) Setup different rates that apply to different days and hours (higher hourly rate for weekends)
e) Graphically enter reimbursable expenses
f) Enter batch reimbursable expenses for groups of staff
g) Automatically generate staff paysheets with hours, wages, and expense reimbursements
h) Withhold Payroll taxes
i) Store payments to staff

Child/Contact Functions
a) Find contacts and children through any combination of information
b) Store and Recall search criteria
c) Create custom reports with selectable information, information column order and contact grouping

Center Functions
a) Track and schedule center inspections, maintenance, etc
b) Keep a daily center journal
c) Waitlist with waitlist aging reports

Center Expenses
a) Store center expenses such as food, rent, utilities, etc
b) Store mileage expenses

Accounting Reports
a) Reports that show childcare payments made and owed
b) Reports that show staff wages paid and owed
c) Reports that show center net income

Organization Functions
a) Daily Activities and To Do List
b) Built in Appointment date book and alarms
c) Create form letters through Microsoft Word®

System Functions
a) Multiple level password system (5 levels)
b) Built in database backup function
c) Networkable
d) Multiple Site Functionality
e) Quickbooks Pro Integration
f) Support for International Currency

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DropInCare Sage™
Rockville, MD USA

Have questions? Contact us at sales@dropincaresage.com

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